Supplier Code of Conduct
Eviosys, through its worldwide family of companies (“Eviosys”), is committed to acting ethically and responsibly in all facets of our operations. Eviosys’s Code of Business Conduct and Ethics (the “Code”), applies to the company’s employees and collaborators and is available on its website. In that document, Eviosys commits to follow the words, as well as the spirit, of the law in the countries where it operates and requires all its employees to strive to adhere to the highest standards of ethics, morality, honesty and decency in the performance of their duties. This Supplier Code of Conduct (the “Supplier Code”), which is informed by the Code and other important public principles such as the United Nations Global Compact, is designed to align
the ethical objectives and conduct of all of Eviosys’s suppliers, all over the world, with the standards that Eviosys applies to its own personnel. Eviosys expects each supplier to comply
with the principles described below, or comparable provisions of its own code of conduct, in all its dealings with Eviosys.
Sustainability is a basic value at Eviosys. One key driver of this Supplier Code is to ensure that our suppliers understand and are aligned with our sustainability values. We encourage our
suppliers to continuously work to implement sustainable development principles like the ones in this Supplier Code in their own operations and in their supply chain.
To Whom Does This Supplier Code Apply?
A Eviosys supplier is any third party with whom Eviosys has an active commercial relationship for the supply of goods or services. This includes suppliers of raw materials and machinery,
suppliers of other goods and services, contractors, consultants, brokers and agents. Eviosys reserves the right to add to or modify this Supplier Code from time to time. Suppliers are
expected to comply with the latest version of this Supplier Code that is posted on Eviosys’s website or that is otherwise provided directly to them.
The Principles of the Supplier Code
All suppliers must adhere to the following principles:
Compliance with Law
Suppliers must comply with the words and spirit of all applicable laws, rules, regulations and orders of all government bodies in the performance of their business.
Human Rights/Employment Practices/Health & Safety
Eviosys expects its suppliers to support and respect the protection of human rights and ensure they are not complicit in human rights abuses. Eviosys expects its suppliers to follow
universally-accepted employment practices and to prioritize health and safety. In particular, Eviosys requires the following:
- Suppliers shall not employ anyone under the legal working age.
- Suppliers shall not permit the use of forced or compulsory labor, slavery or human trafficking in their own facilities or in their supply chain.
- Suppliers shall provide a workplace free from harassment, including sexual, verbal, physical or demonstrative behavior that creates an offensive, hostile or intimidating environment.
- Suppliers shall not discriminate against current or prospective employees on grounds of race, ethnicity, color, national origin, ancestry, nationality, citizenship, religion, age, gender (including gender identity or expression), sexual orientation, disability, genetic information, uniformed service, veteran’s status or any other characteristic protected by applicable law, ordinance or regulation.
- Suppliers shall endeavor to provide a safe work environment in compliance with all applicable laws or, in the absence of applicable laws, best industry practices.
- Suppliers shall take actions to minimize accidents, injury and illness during the course of work.
- Suppliers shall recognize the rights of freedom of association and collective bargaining under applicable law.
- Suppliers shall comply with all applicable labor laws, including those related to wages, overtime, vacations, absences, disability, maximum working hours and legal right to work.
At Eviosys, environmental commitment is a fundamental part of our business philosophy. We recognize that the protection of human health and the environment is a sound business practice
that conserves resources and safeguards employees, customers, the general public and the environment.
Any responsible enterprise should consider the potential environmental impacts of daily business decision-making processes along with opportunities for conservation of natural
resources, source reduction, material recycling, and pollution control to ensure cleaner air and water and the reduction of landfill wastes. Eviosys requires its suppliers to conduct business in
accordance with all applicable environmental laws and highly recommends that its suppliers adopt sustainable practices in the conduct of their operations so as to conserve natural resources
and minimize their environmental impact.
Business Integrity and Anticorruption
In support of Eviosys’s values of ethics, morality, honesty and decency in its work, Eviosys requires the following of its suppliers:
Antitrust/Competition Law Compliance – Suppliers will fully comply with the antitrust and competition laws of the countries in which they do business. For example, suppliers will not
engage in collusive bidding, price fixing, price discrimination or any other unfair trade practices in violation of applicable antitrust and competition laws.
Anti-Bribery/Anti-Corruption – No Eviosys employee or supplier or other third party acting on behalf of Eviosys may pay, offer or promise to pay, or authorize payment to any party, public or private, in any country, in order to secure an improper benefit for Eviosys. Nor may they accept or solicit such payment. Suppliers shall not make, offer, request, or accept any improper payment to or from Eviosys personnel. Reasonable, noncash gifts having a token or nominal (modest) value, as well as reasonable meals and entertainment for legitimate business purposes, are acceptable provided they are not intended and cannot be construed as bribes, kickbacks or other forms of compensation to the Eviosys recipient. The giving to any Eviosys personnel of
any cash gift (including cash equivalents such as gift cards, stocks or bonds) or any personal loan is strictly prohibited regardless of value.
Conflicts of Interest
Eviosys’s personnel are expected to act always in the best interest of Eviosys and to avoid personal, business or other conflicts of interest. Eviosys expects its suppliers to support this
requirement by immediately reporting to Eviosys any actual or potential conflict of interest that may arise in our relationship.
Suppliers who receive information from or on behalf of Eviosys on a confidential basis shall maintain that confidentiality and shall use the information only in the performance of their
obligations to Eviosys.
Intellectual Property Protection
Suppliers shall respect the intellectual property rights of Eviosys and others and comply with their legal and contractual obligations to Eviosys with respect to the protection of all intellectual
property provided to them by or on behalf of Eviosys.
Suppliers shall assist Eviosys by complying with all trade laws applicable to Eviosys in the performance of their obligations. Those trade laws include EU and U.S. trade sanctions laws,
export controls laws, import laws and laws regarding supply chain security, including laws related to the origin of goods or services that suppliers provide to Eviosys.
Suppliers shall respect privacy rights and comply with all applicable laws relating to data protection and data security.
Suppliers must be capable of disclosing potential sources of primary origin associated with the products or services provided to Eviosys. If requested by Eviosys, suppliers will provide supply
chain mapping back to the origin. This obligation applies to, for example, certain conflict minerals. Eviosys expects suppliers to advise Eviosys if their products contain conflict minerals,
or if for any other reason the origin of a product may cause Eviosys to violate EU, U.S., or other laws applicable to Eviosys.
Suppliers shall maintain strong financial controls and keep complete and accurate records of all business operations and transactions involving Eviosys in accordance with applicable retention
policies and laws. Participation in money laundering or the financing of terrorists or criminal activities in any way is strictly prohibited. Eviosys reserves the right to conduct a financial audit, or to otherwise review supplier books, records, and controls related to Eviosys, to assess supplier’s compliance with this Supplier Code and other obligations supplier has to Eviosys.
Striving for excellence and continuous improvement is an important facet of how Eviosys conducts business. Eviosys encourages and recommends suppliers to:
Continuously improve their products and/or services so as to improve quality, reduce cost and minimize the impact of their products on the environment.
Maintain accurate supply chain records.
Identify, set targets and implement action plans for reducing environmental impacts in the areas of water, wastewater, energy, greenhouse gas emissions, waste, landfill use and packaging.
Strive to reduce their environmental footprint, commit to continuous improvement on sustainability issues, and support the achievement of the goals of Eviosys’s sustainability program.
Source raw materials from sustainable sources where compatible with the needs ofp Eviosys’s production processes.
Accountability and Compliance
Eviosys recommends that suppliers implement appropriate policies, management systems, procedures and staffing to meet the expectations of this Supplier Code. Eviosys expects
suppliers to effectively communicate to personnel the standards to which the supplier is committed, as well as relevant laws, regulations and protections.
Eviosys reserves the right to require proof of compliance with this Supplier Code (or the equivalent provision of a supplier’s code of conduct), which Eviosys may require in the form
of a certification of compliance, a review of the supplier’s supporting documentation and records or other appropriate evaluative format. If the supplier is not in compliance, Eviosys
reserves the right to review the non-compliance with the supplier and require the supplier to take corrective measures to cause compliance. Eviosys may also require suppliers to attend
training on compliance with this Supplier Code and/or laws applicable to the supplier in conducting business on behalf of Eviosys.
Nothing in this Supplier Code is meant to supersede any more specific provision in a particular contract, and to the extent there is any inconsistency between this Supplier Code and any other
provision of a particular contract, the contract provision will control.
As further detailed in the Code, any supplier who becomes aware of any existing or potential violation of this Policy is strongly encouraged to report the concern to the Compliance Officer or the Legal Department. If you believe that you need to keep your concern confidential, you may also report your concern using the Ethics Reporting Hotline, as follows:
- Website: https://www.lighthouse-services.com/eviosys [lighthouse-services.com]
- Anonymous Reporting App: Keyword: Eviosys
- Detailed instructions here [lighthouse-services.com]
- Toll-Free Telephone:
- 800-603-2869 (must dial country access code first click here [lighthouse-services.com] for access codes and dialing instructions)
- E-mail: email@example.com (must include company name with report)
- Fax: +1 (215) 689-3885 (must include company name ‘Eviosys’ with report)
Reported complaints and concerns will be communicated and investigated, as appropriate, in accordance with the Eviosys compliance program. No one should report any existing or potential violation to any person who is involved in the matter giving rise to the existing or potential violation.
Every person who receives a complaint or a report alleging or regarding an actual or potential violation of the Code should encourage the person reporting it to communicate with the Compliance Officer or another member of the Legal Department. The person receiving the complaint or report may also communicate with the Compliance Officer or Legal Department if needed.
When using the Ethics Reporting Hotline, the complainant may remain anonymous. However, we encourage anyone making a report to identify themselves to facilitate follow‐up and investigation as, in some cases, anonymity may hinder a full investigation of the issue. The complaint should provide a sufficiently detailed description of the factual basis of the allegation so that an appropriate review can be performed.